The Expense Approval Pro is an expense management software system for Microsoft 365, that streamlines and automates the workflows associated with creating, approving, and controlling expense claims.
  • Fully Functional Trial: Explore all the features with a no-credit-card-required trial.
  • Secure Data Storage: All your data is stored on your Microsoft 365 tenant.
  • Simple Pricing Model: sold as lifetime license for unlimited users (one-time fee, not per user, not per year).
  • Free Updates & Support: Stay up-to-date with the latest updates and receive free expert support.


Lifetime License
one-time fee
for unlimited users
  • • App updates
  • • App support (No limit for support tickets)
  • • Access to all app features

Key Features

  • Create an unlimited number of different expense request forms
  • Customizable request form fields
  • Customizable spreadsheet fields with subtotals formula
  • Customizable approval paths (1-6 approvers)
  • Customizable display settings (default currency, company name)
  • Access management (three levels of users: Employees, Administrators and Managers)
  • Email notification of approval requests
  • Ability to export selected approval requests to CSV format
  • Ability to print approval requests
  • Ability to add multiple attachments to requests
  • Excel-like interface for viewing and working with expense data
  • Can be integrated with many systems via Power Automate


Contracts Center contains a feature called "Integrations" that export data to the SharePoint list. Leveraging this SharePoint list unlocks the full potential of Microsoft 365's Power Platform. Employ Power Automate for automated workflows and seamless communication with external platforms. Utilize Power BI for in-depth data visualization and analysis. Click here for more information.

Do you need more advanced features?

If you need more advanced features you can consider Approvals Center - new app generation. Below is a table with products comparison.

Feature Approvals Center Expense Approval Pro
Role-based access control
Request templates
Built-in e-mail notifications with templates
Up to 6 approvers per request
Substitute approvers
Reporting with export to Excel
Integration module
Customizable request form fields
Customizable expense form fields and subtotal formula
Multi-level approval workflow (more than 6 approvers)
Conditional approvals (conditions and thresholds)
Advanced form options (conditional field visibility, tooltips etc)
Custom tab with a custom data table
Tracking object changes (for audit purposes)
Tracking & reporting on projects and project budget
Custom views with custom columns (data tables)
Detailed access control list (ACL) for an request object
Custom branding (color theme)
Language translations
Modern SharePoint UI
Assigning user profiles with 1st/2nd line manager
Populate the choice field options from external SharePoint list
Populate the choice field options from a large dataset (dictionary)
Adding a comment for a spreadsheet cell
Two integration modes for integration list(create&update)

Why Us

Customers worldwide
Years on the market
Apps in the Office Store
We are recognized by Microsoft as the winner of the prestigious "Office 365 App Award" (2015 edition) in the category of "Best User Interface."

Contact Us

Have questions or need assistance with our app? We're here to help! Reach out to our support team at or use the contact form to get in touch. We strive to provide prompt and friendly assistance to ensure you have a seamless experience with our app.

Product FAQ

After successful installation, app is located on the SharePoint Site Contents.
First, please use one of below methods to get an app shortcut.
Method 1) Enter the app (first page) and copy full URL from the browser's address bar (with all parameters like SPHostUrl etc.), below is example:

Method 2) Enter the app (first page), copy URL from the browser's address bar and remove all characters after app name, below is example:
Required parameters will be automatically added by SharePoint.

Pin app to the SharePoint Site menu

Step 1) Go to the SharePoint Site
Step 2) Click "Edit" on left or top SharePoint menu and add link to the app
Details are described in this document, steps are different depends on the SharePoint UI type (classic view/modern view)

Pin app to MS Teams as a new tab

Step 1) Open MS Teams
Step 2) Click "+" icon to add a new tab

Step 3) Type 'website' in the search box to find an item "Website"

Step 4) Enter tab name, copy&paste above app URL (Method 1 or 2) and click Save button

Pin app to the Office 365 app launcher

You can add custom tile to the app launcher under Office 365 Admin Center->Settings->Organization profile page.

Details are described in this document. To get logo URL required to create new tile on app launcher you can click right mouse button on app icon (SharePoint Site Contents) and select "Copy image address"

App is 100% SharePoint-hosted - all data is stored securely on the customer's SharePoint environment.
App's data is never leaving your SharePoint env, we don't have access to your data and we never see it.

You can download the fully functional trial version from the SharePoint Store, which is explained step by step in the above illustration.
If you have problems with app installation, please read the question "I cannot install SharePoint app on my SharePoint Site" from our Technical FAQ.

Add an app

The Expense Approval Pro workflow contains four states: Draft, Pending Approval, Approved and Rejected.
Please see below step by step guide to completing the approval process.

1. A user creates a new approval request.
2. The user submits the request for approval ("Send to approve" button).
3. Before request is approved by an approver, the user can make changes to the request form.
4. The approver(s) receives an email notification of the request.
5. The approver(s) approves or declines the approval request.
6. The user receives an email notification of request status (approved or rejected).
7. If the approver(s) approves the request, the process is completed.
8. If the approver(s) rejects the request, the user must edit and resubmit the request, until the approver(s) gives final approval.

As Administrator:
1. Configure display settings (section Administration->Settings)
2. Assign user roles: Manager and Administrator (section Administration->User Roles ). There is no need to assign regular User role, because this role is given by default -every user with access to the Sharepoint parent site (where the app is installed) also has access to this app as regular user.
3. Create or edit request categories (section Administration->Request Categories)
4. Create or edit request templates (section Administration->Request Templates)
General Info tab 
Custom form fields tab 
Custom spreadsheet fields tab 
Subtotals formula tab 

As Regular User:
1. Click "Create new" tile on the main page and submit request.

If you need help with configuration, please watch video guide

The app offers three predefined user roles: Regular user, Manager, and Administrator. .
Each user role has the following permissions.
Actions available to regular employees: 
• Submit new requests
• View and print own requests
• Edit own requests (except requests in Approved status)
• Approve or reject requests waiting for approval (if employee was chosen as approver)*

Actions available to managers:
All actions of regular employees plus:
• Create own request template (via My Request Templates)
• Access to all requests created from own request templates (via My Requests Reports
• Edit approved requests (created from own request templates)
• Grant permission to own requst templates for other managers 

Actions available to administrators:
All actions of regular employees plus:
• Access to all requests and approval templates
• Edit all approved requests 
• Customize system settings
• Define request categories
• Assign user roles

* - depends on system settings

There is no need to assign regular User role, because this role is given by default - every user with access to the SharePoint parent site (where the app is installed) also has access to this app as regular user.

App update process is described here and also on our Technical FAQ, question "How to update SharePoint app?"

User list is pulled from SharePoint User Information List (built-in SharePoint feature, here is more info)
SharePoint user is added to the User Information List after first login to the SharePoint Site.
After first login, user will be visible in the user's drop-down list.

We cannot extend trial period remotely, because app is SharePoint-hosted and our company doesn't have access to the customer's SharePoint env., however you can uninstall an app and install it again to "reset" 14-day period. (this operation removes all app data and configuration).