Work Time Pro is a Sharepoint-based, modern timekeeping solution that provides a convenient way to track, audit and analyze employee time using timesheets and time-off requests.
The app handles both timesheet and time-off requests, but you don't need to use all the modules.
The app can work in one of three work modes:
Area | Feature | Work Time Pro | Time-Off Manager Pro | Timesheet Plus |
---|---|---|---|---|
General | User roles & team management | |||
General | Built-in e-mail notifications with templates | |||
General | 2-level approval workflow | |||
General | Substitute approvers | |||
General | Reporting with export to Excel | |||
General | Attachments | |||
General | Integration module | |||
General | Modern SharePoint UI | |||
General | Multi-level approval workflow | |||
General | Advanced, role-based email notifications | |||
General | Custom branding (color theme) | |||
General | Language translations | |||
General | Tracking changes history | |||
General | Custom fields for "User" object | |||
General | Assigning user to more than 1 team | |||
General | Assigning 2nd line Manager to user | |||
General | Populate the choice field options from external list | |||
Time-Off | Time-off tracking | |||
Time-Off | Auto-calculation of work days | |||
Time-Off | Customizable time-off types&policy | |||
Time-Off | Customizable request form fields | |||
Time-Off | Time Off in Lieu (TOIL) support | |||
Time-Off | Automatic balance accruals (monthly/yearly) | |||
Time-Off | Seniority based auto accruals | |||
Time-Off | Public Holidays per location (office) | |||
Time-Off | Negative balance support | |||
Time-Off | Time-Off summary report | |||
Time-Off | Blackout dates | |||
Time-Off | Different colors of time-off types | |||
Timesheets | Timesheet tracking | |||
Timesheets | Custom timesheet fields | |||
Timesheets | Tracking projects & costs | |||
Timesheets | Assigning Project Manager to project and approval | |||
Timesheets | Project-specific tasks | |||
Timesheets | Custom project fields | |||
Timesheets | Calculating overtime hours | |||
Timesheets | Calculating hours base on start/end time | |||
Timesheets | Adding a comment for each timesheet cell | |||
Timesheets | Copying data from the previous timesheet |
Approval workflow routes a timesheet or time-off request to one or more people for their approval or rejection.
Multi-level approval paths for timesheet and time-off type can be configured under Administration->General->Settings->Approval Paths .
Timesheet workflow consists of the following states: Draft->Pending Approval->Approved or Rejected.
Time-off workflow consists of the following states: Pending Approval->Approved or Rejected (+ option "Canceled")
The approver(s) receives an email notification when a request is submitted.
The requester receives an email notification when a request is approved or rejected.
App offers three predefined user roles:
If you have any question or issues, please email us at
Please read the below Product FAQ and General Troubleshooting FAQ before sending email with an technical question.
Where app data is stored?
How to install the trial version on the SharePoint Site?
How to pin an app to the SharePoint menu, MS Teams, or Office 365 app launcher?
After successful installation, the app is located on the SharePoint Site Contents.
First, please use one of below methods to get an app shortcut.
Method 1) Enter the app (first page) and copy full URL from the browser's address bar (with all parameters like SPHostUrl etc.), below is example:
https://iverodemo-c5948d2992c3d6.sharepoint.com/WorkTimePro/pages/index.html?SPHostUrl=https%3A%2F%2Fiverodemo%2Esharepoint....
Method 2) Enter the app (first page), copy URL from the browser's address bar and remove all characters after app name, below is example:
https://iverodemo-c5948d2992c3d6.sharepoint.com/WorkTimePro/pages/index.html?SPHostUrl=https%3A%2F%2Fiverodemo%2Esharepoint....
Required parameters will be automatically added by SharePoint.
How to customize the logo and colors?
You can custom brand your logo and color under Administration->General->Settings->tab "Logo&Colors".
To upload own logo you need to:
a) switch setting "Logo" to the value "Custom"
b) click on area "Logo File" (or use drag&drop) to upload logo file.
c) click on button "Save Logo&Colors"
To change blue theme to another you need to click on color picker (setting "Default color"), select your color and click on the button "Save Logo&Colors".
How to translate an app into different languages?
You can translate an app under Administration->General->Settings->tab "Translations".
Language translation is available for regular user and manager views (except section "Administration").
How does subscription work?
To get more information about subscription and payments please read Billing & Payments FAQ
What happens if I remove a user?
If you remove a user from the app, no data will be lost. The user will lose access to app, but their data will remain visible on all reports.
Do you have training materials in Word/PDF?
Yes, you can download Regular User's Guide and Manager's Guide
How to update SharePoint app?
App update process is described here and also on our Technical FAQ, question "How to update SharePoint app?"
I cannot find a user in drop-down list
User list is pulled from SharePoint User Information List (built-in SharePoint feature, here is more info)
SharePoint user is added to the User Information List after first login to the SharePoint Site.
After first login, user will be visible in the user's drop-down list.
How to import data?
Import from MS Excel is supported for the following objects:
• Teams
• Locations
• Users
• Public Holidays
• Entitlements
• Time-Off Requests
• Projects
To import data, click "Create" and select "Bulk Import"
How to export data to MS Excel/CSV/PDF ?
Table export is supported for all the objects in the app (columns displayed in data tables). To export or print data, click the proper button in the top-right corner, above the data table.
Additionally, objects with supported custom fields (time-off requests, timesheets and projects) allow full data export to MS Excel (all standard fields + custom fields.)
How to dynamically populate the custom Choice Field options from the external SharePoint list?
The app allows for creating custom fields for timesheet and time-off requests. One of the custom field types is "Choice from External SharePoint List" which allows to dynamically populate the Choice Field options from the external SharePoint list on the parent SharePoint Site.
To configure this type of field, you need to change the "Type" field to the value "Choice from External SharePoint List", afterward select list name from the drop-down and enter column name from which app will get data.
How to configure monthly auto accruals for entitlement?
How to use TOIL/Compensatory Time?
How to track changes history of entitlement?
How to to add custom field to the request form?
How to display leave calendar on a SharePoint Site by using Web Part?
Step 1) As app administrator, go to the Administration->Time-Off->Settings->tab "Integrations" and create integration list
Step 2) Go to the SharePoint Site, click "Edit" in the top-right corner (you need to have required
permissions to see edit option), select calendar list and click "Add"
Step 3) Click Insert=>Web Part=>Apps, select calendar and then click "Add" to add webpart.
Optionally: Filter calendar entries (i.e. display entries only from particular department or time-off type)
a) Click on Web Part Properties and "Edit current view"
b) On the "Filter" section select filter conditions and click "OK" to save.
Notices:
• calendar list is added to the parent SharePoint Site (where the app is installed), so calendar can be displayed as web part only on the parent SharePoint Site
• export works only for newly approved leave requests (doesn't work backward), so after creation calendar list is blank.
How to track flexitime?
How integrate with 3rd party systems?
You can enable integration features in the app and use Power Automate to integrate with 3rd party systems.
Let say that you would like to export total working hours and billing amount to the external system (i.e. MS Teams,Oracle,SQL Server etc) when the request has been approved:
First, go to Administration->Timesheets->Settings->tab "Integrations" and create integration list. Select "Approved" as an export trigger and proper standard fields to export
Afterward, you can use Power Automate trigger "Sharepoint - when an item is created" to call any kind of connector/action.
Here is a list of example integrations.
How to to add custom fields?
How to add comments to a timesheet cell?
First, please make sure that comments are enabled on timesheet settings (Administration->Timesheets->Settings)
To add a comment to the cell, click the right mouse button on the cell, then select "Add comment" from the context menu